✏️Prompts

Utilization Metrics & Performance Management Prompt

Prompt

We want to measure and improve utilization across our [PASTE: practice/office]] and understand what's realistic. Create a utilization framework.

Include: (1) Metrics definition – what's billable utilization? Realization? What's a good target by level? (2) Capacity analysis – working hours per year per level? Allocated vs. billable? (3) Current state – what's actual utilization? Variance by level and service line? (4) Root cause analysis – why below target? Bench time, delays, admin work? (5) Improvement initiatives – what can we do to improve? (6) Incentive alignment – should utilization be tied to compensation?

Include utilization dashboard and level-based targets. Show realistic benchmarks.

Why it works

Utilization is key profit lever. Clear measurement drives accountability.

Watch out for

Over-focusing on utilization can kill quality. Balance with other metrics.

Used by

Executives