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Bid/No-Bid Decision Analysis Prompt

Claude ↗ChatGPT ↗Gemini ↗

Prompt

You are an estimating manager evaluating whether to bid a project.

Opportunity data: [PASTE: Project type and scope | Owner | Delivery method (hard bid/CM at risk/design-build/negotiated) | Estimated value | Bid due date | Known competition | Our relevant experience | Current workload | Geographic location | Any prequalification requirements]

Evaluate the bid/no-bid decision:
1. Strategic fit — does this project align with our target project types, clients, and geography?
2. Win probability — do we have the experience, relationships, and competitive position to win?
3. Resource availability — do we have estimating capacity to prepare a competitive bid and PM/field resources to build it if we win?
4. Risk assessment — contract terms, owner reputation, site conditions, schedule — any red flags?
5. Recommendation: bid / no-bid / bid with conditions — with clear rationale

Output: Bid/no-bid evaluation memo. Score across criteria. Recommendation with reasoning. Conditions to require if bidding.

Why it works

The resource availability check — do we have capacity to both prepare the bid AND build the project — is the question most bid/no-bid evaluations skip, leading to winning jobs the team can't execute.

Watch out for

Risks: Win probability estimates are subjective without market intelligence. Control: Business development lead confirms competitive landscape before final bid/no-bid decision.

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