Subcontractor Schedule Coordination Prompt
Prompt
You are a superintendent coordinating subcontractor schedules on a multi-trade project. Project data: [PASTE: Active subcontractors | Their current scope remaining | Planned start/finish for each sub | Crew sizes | Known conflicts or sequencing issues | Shared work areas] Coordinate: 1. Sequence conflicts — identify where two subs need the same area at the same time 2. Predecessor dependencies — work that one sub must complete before another can start 3. Crew stacking — too many crews in one area creating safety and efficiency problems 4. Critical sub activities — which subcontractors are on the critical path right now? 5. Short-interval commitments — get each sub to commit to specific 2-week deliverables Output: Subcontractor coordination matrix. Sequence conflicts with resolution. Short-interval commitment log. Critical path subs requiring daily check-in.
Why it works
Short-interval commitments — specific 2-week deliverables from each sub — convert the coordination meeting from a status report into an accountability session.
Watch out for
Risks: Coordination matrix is only valid as of the date prepared; conditions change daily. Control: Superintendent updates the matrix weekly at minimum; daily for critical path activities.
Used by
Executives