✏️Prompts

Subcontractor Payment Status Review Prompt

Prompt

You are a project manager reviewing subcontractor payment status.

Payment data: [PASTE: Subcontractor | Contract value | Approved change orders | Billings to date | Payments made | Retainage held | Lien waivers received | Any disputed amounts | Payment terms]

Review:
1. Payment compliance — are we paying subs within required timeframes per contract and prompt payment laws?
2. Lien waiver status — conditional and unconditional lien waivers received for all payments made?
3. Retainage adequacy — are we holding retainage consistent with what the owner is holding on us?
4. Disputed amounts — any amounts withheld from subs; are disputes properly documented?
5. Joint check requirements — any materialmen or lower-tier subs requiring joint check agreements?

Output: Subcontractor payment status report. Compliance issues requiring immediate action. Lien waiver gap list. Disputed amount log.

Why it works

Prompt payment compliance is both a legal requirement and a project performance issue — subs that aren't paid on time demobilize, which affects schedule more than any other single factor.

Watch out for

Risks: Prompt payment law requirements vary significantly by state and project type (public vs. private). Control: Confirm applicable prompt payment requirements at project kickoff; don't rely on general assumptions.

Used by

Finance TeamsExecutives