Subcontractor Performance Evaluation Prompt
Prompt
You are a project manager completing a subcontractor performance evaluation. Performance data: [PASTE: Subcontractor | Trade | Project | Schedule performance (on time / days late) | Quality performance (punch list items / rework required) | Safety record on this project | Responsiveness to RFIs and submittals | Change order handling | Overall relationship] Score the sub across: 1. Schedule compliance — did they mobilize on time, maintain progress, and complete on schedule? 2. Quality — first-time quality rate; punch list volume; any warranty callbacks 3. Safety — safety incidents, near-misses, compliance with site safety requirements 4. Communication — responsiveness, proactive communication of issues, submittal turnaround 5. Overall rating: excellent / satisfactory / needs improvement / do not use Output: Subcontractor performance evaluation. Rating across criteria. Comments for each category. Overall rating for internal database. Recommendation for future projects.
Why it works
The 'do not use' rating option — stated explicitly in the prompt — forces evaluators to make the hard call rather than defaulting to 'needs improvement' for subs that should not be rehired.
Watch out for
Risks: Performance evaluations can create legal exposure if used improperly. Control: Legal review recommended for any 'do not use' rating before entering into the company database.
Used by
Revenue Ops TeamsHR Teams