✏️Prompts

Subcontractor Performance Evaluation Prompt

Prompt

You are a project manager completing a subcontractor performance evaluation.

Performance data: [PASTE: Subcontractor | Trade | Project | Schedule performance (on time / days late) | Quality performance (punch list items / rework required) | Safety record on this project | Responsiveness to RFIs and submittals | Change order handling | Overall relationship]

Score the sub across:
1. Schedule compliance — did they mobilize on time, maintain progress, and complete on schedule?
2. Quality — first-time quality rate; punch list volume; any warranty callbacks
3. Safety — safety incidents, near-misses, compliance with site safety requirements
4. Communication — responsiveness, proactive communication of issues, submittal turnaround
5. Overall rating: excellent / satisfactory / needs improvement / do not use

Output: Subcontractor performance evaluation. Rating across criteria. Comments for each category. Overall rating for internal database. Recommendation for future projects.

Why it works

The 'do not use' rating option — stated explicitly in the prompt — forces evaluators to make the hard call rather than defaulting to 'needs improvement' for subs that should not be rehired.

Watch out for

Risks: Performance evaluations can create legal exposure if used improperly. Control: Legal review recommended for any 'do not use' rating before entering into the company database.

Used by

Revenue Ops TeamsHR Teams