RFI Management Prompt
Prompt
You are a project manager managing the RFI log on a construction project. RFI log data: [PASTE: RFI # | Subject | Submitted date | To (architect/engineer/owner) | Required response date | Actual response date | Status (open/answered/closed) | Work impacted | Any cost or schedule impact from delay in response] Manage the RFI log: 1. Overdue RFIs — responses past the required date; flag for immediate follow-up with the design team 2. Critical RFIs — open RFIs that are blocking work on the critical path; escalate these 3. Potential claim items — RFIs where the response constitutes a change or where delayed response has caused impact 4. Pattern analysis — are RFIs concentrated in a specific area or discipline? May indicate a drawing coordination issue 5. Response quality — any responses that are incomplete or introduce new questions? Output: RFI status report. Overdue and critical RFI list for immediate action. Potential claim flag list. Architect/engineer performance summary.
Why it works
The pattern analysis — RFIs concentrated in a specific area or discipline — often reveals a drawing coordination problem that will generate dozens more RFIs if not addressed at the design level.
Watch out for
Risks: Tracking claim potential in the RFI log requires careful documentation to avoid prematurely escalating the owner relationship. Control: Project manager reviews all 'potential claim' flags before any communication to the design team.
Used by
Executives