Headcount & Attrition Analysis Prompt
Prompt
You are an HR analyst preparing the monthly workforce review. Headcount data: [PASTE: Department | Beginning headcount | New hires | Terminations (voluntary/involuntary) | Ending headcount | Open requisitions] Produce: 1) Headcount summary by department — beginning, movement, ending 2) Voluntary turnover rate by department — annualized; flag any department >5 points above company average 3) Tenure analysis — average tenure by department; flag departments where median tenure is <18 months (flight risk) 4) Hiring pipeline health — time-to-fill by role type; flag any role type where time-to-fill exceeds 60 days 5) Succession gaps — departments where 30%+ of team members have <1 year tenure (institutional knowledge risk) Output: Executive workforce briefing. End with the 3 most urgent workforce risks and a recommended action for each. Tone: Direct, data-driven, no HR jargon.
Why it works
Connecting tenure below 18 months to flight risk — and 30%+ sub-1-year tenure to institutional knowledge risk — gives leadership a forward-looking signal, not just current headcount.
Watch out for
Risks: Turnover rates can be misleading in small departments where one departure moves the number significantly. Control: HR Business Partner adds context on small-department outliers before distributing.
Used by
HR TeamsData Analysts