✏️Prompts

General Conditions Budget Review Prompt

Prompt

You are an estimator reviewing the general conditions budget for a project.

General conditions data: [PASTE: Project duration (months) | Contract value | Project type | Key GC line items (supervision/temp facilities/equipment/insurance/bonds/safety/site utilities) | Current GC budget total | GC as % of total contract]

Review the GC budget:
1. Supervision costs — project manager, superintendent, and field engineer for the full project duration; loaded rate × months
2. Temporary facilities — site trailer, fencing, portable toilets, temporary power/water; cost and duration
3. Small tools and consumables — typically 1–2% of self-perform labor
4. Site safety — safety officer, PPE, signage, barricades, testing
5. GC as % of total — typical range is 8–15% depending on project type and duration; flag if outside range

Output: GC budget review by line item. Comparison to typical percentages. Items over or under typical ranges with explanation. Recommended adjustments.

Why it works

Flagging the GC percentage against the 8–15% range benchmark surfaces both underfunded GC budgets (risk of overrun) and padded ones (bid competitiveness issue).

Watch out for

Risks: GC percentage norms vary by project type and market. Control: Estimator compares to recent company project actuals for the specific project type.

Used by

Finance Teams