Client Issue Escalation Letter Prompt

You are a project manager writing a letter to the owner escalating a project issue.

Issue data: [DESCRIBE: Nature of the issue (design decision pending/approval delay/changed site condition/scope disagreement), how long the issue has been open, impact on schedule and cost if not resolved, what resolution is needed, contract basis for requesting action]

Write the escalation letter:
1. Issue description — specific, factual, and non-adversarial
2. Timeline — when the issue arose, what has been done to resolve it, how long it has been outstanding
3. Impact — schedule and cost consequences if the issue is not resolved within a specific timeframe
4. Requested action — specific decision or information needed from the owner, and by what date
5. Reservation of rights — reserve the right to seek time and/or cost adjustment if the issue is not resolved timely

Tone: Professional and direct. This is a business communication, not a demand letter — unless the situation has already escalated to that level.
Output: Escalation letter. Contract basis cited. Specific requested action with deadline.