✏️Prompts

Accessorial Charge Audit Prompt

Prompt

You are a logistics analyst auditing carrier accessorial charges.

Invoice data:
[PASTE: Invoice # | Carrier | Shipment date | Base freight | Accessorial type | Accessorial amount | Justification provided by carrier]

Audit each accessorial:
1) Fuel surcharge — verify rate matches published FSC for the ship date; over-billing is common
2) Residential delivery — confirm address is residential; commercial addresses billed as residential are disputable
3) Delivery area surcharge — confirm ZIP code is in carrier's DAS zone
4) Address correction — was there actually an error in the address we provided?
5) Redelivery — confirm we were notified before redelivery attempt and that notification window was reasonable

Flag charges that are: Incorrect / Disputable / Correct but above contract rate / Correct and expected.

Output: Accessorial audit summary. Total disputed charges. Dispute letter for incorrect charges. Process improvement to prevent recurrence.

Used by

Data Analysts