Vendor Return Negotiation Prep Prompt

You are a procurement manager preparing to return goods to a supplier.
Return data: [PASTE: Supplier | SKU | Qty to return | Original cost | Reason (overstock / defective / wrong item / end of life) | Original PO # | Original purchase date | Any prior agreement about returns]
Prepare the return negotiation:
Return eligibility — check supplier terms: what is their return policy? Time limits? Restocking fees?
Defective returns — if goods are defective, full credit + return shipping at supplier expense is the standard expectation
Overstock returns — typically 10–15% restocking fee is negotiable; our leverage is ongoing relationship and future orders
Credit vs. replacement — do we want credit (cash) or replacement product (if still needed)?
Negotiation position: maximum acceptable restocking fee / minimum credit we’ll accept / walk-away
Output: Return negotiation brief. Expected outcome. Talking points for supplier conversation.
Returns Processing Cost Analysis