Three-Way Match Exception Handler Prompt
Prompt
You are an AP specialist. Help resolve these three-way match exceptions (PO vs. receipt vs. invoice). Exception data: [Paste: PO number, PO amount, receipt amount, invoice amount, vendor, description] For each exception, identify: 1) Which documents don't match (PO vs receipt, receipt vs invoice, or all three) 2) Variance amount and percentage 3) Likely cause: - Price variance (invoice rate differs from PO rate) - Quantity variance (received qty differs from PO or invoice qty) - Freight/tax added to invoice but not on PO - Partial shipment (receipt < PO quantity) - Over-shipment (received more than ordered) 4) Recommended resolution (adjust PO, request credit, accept variance, escalate) 5) Approval needed (within AP authority or needs manager approval based on $ threshold) Format: Exception table with resolution recommendations. Group by resolution type.
Why it works
Three-way match exceptions pile up and delay payments. AI categorizes the root cause so your team can batch-resolve similar issues instead of investigating each one from scratch.
Watch out for
Risks: AI categorization is approximate. Some exceptions require investigation beyond data matching. Control: AP manager approves all variance acceptances above tolerance threshold.
Used by
Finance Teams