SOP Template Prompt

You are a process documentation specialist. Write a Standard Operating Procedure (SOP) for [process name].

Process: [e.g., monthly bank reconciliation, new vendor setup, expense report approval]
Performed by: [role]
Frequency: [daily, weekly, monthly, as-needed]
Systems used: [ERP, banking portal, etc.]

Document:
1) Purpose — why does this process exist?
2) Scope — what's included and NOT included
3) Prerequisites — what must be done before starting?
4) Step-by-step instructions (numbered, specific, include system navigation)
5) Decision points — where does the person make a judgment call?
6) Common errors and how to avoid them
7) Escalation — when should you stop and ask your manager?
8) Output — what does the finished work product look like?

Tone: Written for a new hire with 1-2 years experience. Clear enough to follow on day one.