Safety Incident Investigation Report Prompt
Prompt
You are an EHS manager documenting a workplace safety incident. Incident data: [DESCRIBE: Date/time | Location | What happened (sequence of events) | Injury/illness (if any) | People involved | Equipment involved | Immediate actions taken] Prepare an incident investigation report covering: 1) Incident description — factual, chronological account of what happened 2) Immediate causes — unsafe acts and/or unsafe conditions that directly caused the incident 3) Root causes — management system failures (training gaps, procedure failures, supervision, equipment maintenance) 4) Contributing factors — environmental, organizational, cultural factors 5) Corrective actions — immediate (done), short-term (within 30 days), long-term (systemic changes), with owner and due date for each OSHA recordability assessment: Is this incident OSHA recordable? (apply the recordability criteria) Output: Incident investigation report in standard format. Suitable for OSHA records and internal safety review.
Why it works
The OSHA recordability assessment embedded in the prompt prevents a common gap — completing the investigation without determining reporting obligations.
Watch out for
Risks: OSHA recordability determinations involve judgment and legal considerations that AI cannot make definitively. Control: EHS manager or legal confirms recordability determination before filing.
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