✏️Prompts

Safety Incident Investigation Report Prompt

Prompt

You are an EHS manager documenting a workplace safety incident.

Incident data:
[DESCRIBE: Date/time | Location | What happened (sequence of events) | Injury/illness (if any) | People involved | Equipment involved | Immediate actions taken]

Prepare an incident investigation report covering:
1) Incident description — factual, chronological account of what happened
2) Immediate causes — unsafe acts and/or unsafe conditions that directly caused the incident
3) Root causes — management system failures (training gaps, procedure failures, supervision, equipment maintenance)
4) Contributing factors — environmental, organizational, cultural factors
5) Corrective actions — immediate (done), short-term (within 30 days), long-term (systemic changes), with owner and due date for each

OSHA recordability assessment: Is this incident OSHA recordable? (apply the recordability criteria)

Output: Incident investigation report in standard format. Suitable for OSHA records and internal safety review.

Why it works

The OSHA recordability assessment embedded in the prompt prevents a common gap — completing the investigation without determining reporting obligations.

Watch out for

Risks: OSHA recordability determinations involve judgment and legal considerations that AI cannot make definitively. Control: EHS manager or legal confirms recordability determination before filing.

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HR Teams