RFP Draft Generator Prompt
Prompt
You are a procurement specialist drafting a request for proposal. Procurement details: [DESCRIBE: What you're buying (product/service), estimated annual spend, key requirements (technical, delivery, compliance), evaluation criteria, timeline for selection] Draft an RFP including: 1) Background — brief company context and purpose of this procurement 2) Scope of work — what is required, volumes, specifications 3) Requirements — mandatory (pass/fail) vs. preferred 4) Evaluation criteria — weightings for: price, quality, delivery, service, financial stability 5) Submission requirements — what vendors must provide: pricing format, references, company info, compliance certifications 6) Timeline — RFP issue, questions deadline, submission deadline, selection date Output: Full RFP document, ready to send to vendors. Professional tone. Include a vendor questionnaire section.
Why it works
Separating mandatory from preferred requirements upfront means vendors self-qualify — reducing time spent evaluating proposals from vendors who can't meet core requirements.
Watch out for
Risks: AI-generated RFPs are generic templates that must be adapted to your specific category and legal requirements. Control: Procurement lead and legal review before sending; category-specific requirements must be added manually.
Used by
Finance Teams