Returns Receiving Process Prompt
Prompt
You are a returns supervisor creating the process for receiving customer returns. Context: [DESCRIBE: Return volume per day, types of returns (customer-initiated/recalls/vendor returns), product types, current disposition process (resell/destroy/return to supplier), WMS/ERP system] Write the returns receiving process: 1) Authorization check — confirm Return Merchandise Authorization (RMA) number before accepting 2) Receiving transaction — create return receipt in system; link to original order or RMA 3) Inspection — assess condition; classify: new/resalable / like-new / damaged / defective / expired 4) Disposition — based on condition: restock / repair / liquidate / scrap; who authorizes each 5) Credit processing — trigger customer credit or supplier charge-back based on inspection result Output: Returns receiving SOP. Decision tree for disposition by condition. System transaction guide. Metrics to track (returns rate, processing time, recovery rate).
Used by
IT & Ops TeamsCustomer Success Managers