Procurement Policy Compliance Check Prompt
Prompt
You are a procurement compliance analyst reviewing purchasing activity for policy adherence. Purchase data: [PASTE: Purchase | Department | Amount | PO raised? (yes/no) | Approved vendor? (yes/no) | Competitive quotes obtained? (yes/no) | Approval level obtained | Policy threshold for competitive quotes: $[AMOUNT], for executive approval: $[AMOUNT]] Flag violations: 1) Purchases above $[THRESHOLD] without a PO 2) Purchases from non-approved vendors 3) Purchases above quote threshold without documented competitive quotes 4) Purchases above approval threshold without correct approval level 5) Split purchases — multiple transactions to same vendor in same week that together exceed a policy threshold Output: Compliance violation report — sorted by severity (High: policy breach / Medium: documentation gap / Low: process deviation). Total spend outside policy. Recommend corrective actions.
Why it works
The split purchase detection is the hardest pattern to catch manually and the one most commonly used to circumvent procurement controls. AI detects it systematically across the full transaction log.
Watch out for
Risks: Some policy exceptions may be legitimate and pre-approved. Control: Procurement manager reviews all High violations with the approving department before escalating to finance or audit.
Used by
Finance Teams