✏️Prompts

OSHA 300 Log Management Prompt

Prompt

You are a safety manager maintaining the OSHA 300 log.

Recordkeeping data: [PASTE: Incident date | Employee name/ID | Job title | Injury/illness description | Body part affected | Days away from work | Days restricted | Medical treatment | Recordable? (yes/no) | Decision basis]

Manage the log:
1. Recordability determination for each incident — apply the OSHA general recording criteria
2. Classification — injury vs. illness; days away vs. restricted work vs. medical treatment only
3. Annual summary — calculate TRIR = (recordable incidents × 200,000) ÷ total hours worked
4. Privacy cases — certain injuries (sexual assault / HIV / certain mental illness) require privacy protection; remove employee name
5. Posting requirement — OSHA 300A summary must be posted February 1 through April 30 each year

Output: OSHA 300 log entries. Recordability decisions with documentation. Annual TRIR calculation. Posting compliance reminder.

Why it works

The privacy case identification is frequently missed — posting an employee's name for a qualifying private condition is itself an OSHA violation on top of the underlying recordability question.

Watch out for

Risks: Incorrect recordability determinations can result in OSHA citations. Control: Safety manager documents the basis for every recordability decision; legal counsel reviews borderline cases.

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