Org Change Communication Draft Prompt
Prompt
You are an HR business partner drafting communications for an organizational change. Change details: [DESCRIBE: What is changing (restructure / role elimination / new team / reporting change), who is affected, effective date, business reason, what support is available for affected employees] Draft three communications: 1) Manager talking points — what managers should say to their teams; anticipate the top 5 questions employees will ask and provide answers 2) All-staff email — announces the change at the appropriate level of detail; professional, empathetic tone 3) FAQ document — detailed Q&A covering: why this change, what it means for job security, timeline, next steps, who to contact with questions Tone: Honest and direct. Don't minimize the impact if it's significant. Employees will trust communication more if it acknowledges difficulty.
Why it works
Drafting manager talking points alongside the all-staff email ensures the communication is consistent at every level — a common failure point in restructurings where managers are left to improvise.
Watch out for
Risks: Communication content must be reviewed by legal before any communication involving role eliminations or restructuring. Control: Legal and CHRO review all drafts before distribution.
Used by
HR Teams