Journal Entry Risk Review Prompt
Prompt
You are a controller reviewing journal entries for the period. Journal entry log: [PASTE: JE number | Preparer | Approver | Post date | Amount | Debit account | Credit account | Description] Materiality threshold: $[AMOUNT] Flag entries meeting any of these criteria: 1) Round dollar amounts over materiality 2) Posted on a weekend, holiday, or after period-end cutoff 3) Same person is preparer and approver 4) Description uses vague language — "adjustment", "misc", "true-up" with no further detail 5) Unusual account pairing (e.g., debit to revenue, direct credit to equity) 6) Same amount + same accounts within 7 days — potential duplicate 7) Posted by someone who doesn't normally access these accounts For each flagged entry: explain why it's flagged, assign risk (Low/Medium/High), recommend follow-up action. Output: Risk-ranked list, highest first. Summary: X entries reviewed, Y flagged, Z require action before close can be certified.
Why it works
Listing seven specific risk criteria forces precise flagging rather than vague 'anomaly detection.' The summary count gives the controller a clear picture of close certification readiness.
Watch out for
Risks: Flagging is based on patterns, not context — a legitimate round-dollar entry will still be flagged. Control: Controller reviews all High-risk flags before certifying close.
Used by
Finance Teams