Insurance Claim Documentation Prompt
Prompt
You are a project manager documenting a construction site insurance claim. Claim data: [DESCRIBE: Type of loss (property damage/theft/casualty/weather), date of loss, location, cause, property or persons affected, immediate response actions taken, estimated value of loss, insurance carrier and policy number] Document the claim: 1. Incident description — specific, factual account of what happened and what was damaged or lost 2. Immediate mitigation — actions taken to prevent further loss (required by most policies) 3. Evidence preservation — photographs, witness statements, police report (if theft), damage inventory 4. Notification — who was notified and when (carrier / owner / bonding company)? 5. Cost documentation — prepare a detailed list of damaged/lost items with replacement values; labor cost to remediate Output: Insurance claim documentation package. Evidence checklist. Notification confirmation. Cost documentation. Carrier contact and policy reference.
Why it works
Immediate mitigation documentation — what was done to prevent further loss — is a policy requirement that insurers scrutinize; failure to mitigate can reduce or void the claim.
Watch out for
Risks: Late carrier notification can void coverage under most policies. Control: Risk manager notifies the carrier within 24 hours of any significant loss; never wait for cost documentation to be complete before notifying.
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