Inbound Shipment Discrepancy Report Prompt

You are a receiving supervisor documenting an inbound shipment discrepancy.

Shipment data:
[PASTE: Supplier | PO # | Expected quantity | Received quantity | Discrepancy (over/short/damaged/wrong item) | Carrier | PRO/BOL # | Date received]

Document:
1) Discrepancy description — specific quantities by SKU; what was expected vs. what arrived
2) Condition — any visible damage to cartons or product; photographs taken (yes/no)
3) Carrier vs. supplier liability — was the discrepancy caused in transit (carrier claim) or packed incorrectly (supplier issue)?
4) Immediate action — accept and note discrepancy / reject and return / accept damaged under protest
5) Follow-up required — supplier notification / carrier claim / credit request / replacement order

Output: Discrepancy report. Clear statement of what was received vs. expected. Action required and owner. Suitable for email to supplier and carrier.