Fix missing and mismatched grant codes Prompt
Prompt
Below are our grant codes with what each grant funds, and an expense export. Part 1: For every row with a missing or invalid grant code, suggest the most likely grant based on the vendor, description, program and amount. Give: Row #, Vendor, Amount, Suggested grant code, Confidence (High / Medium / Low), Reason. If no grant fits, suggest UNRESTRICTED and say why. Part 2: Review rows that do have a grant code. List any where the expense doesn't seem to match what that grant funds, with a one-line explanation. Part 3: Draft a short, friendly message I can send to the staff members who submitted the low-confidence items, asking them to confirm the correct code. Use [STAFF NAME] placeholders. Only use the grant descriptions I provide. These are suggestions for our finance team to confirm, not final coding. GRANT CODES AND WHAT EACH FUNDS: [PASTE GRANT CODES AND DESCRIPTIONS] EXPENSE EXPORT: [PASTE EXPORT ROWS WITH HEADERS]
Watch out for
Risks: AI can misapply funder rules or make math errors, and it only knows what you paste. Control: Your finance lead checks every total against the general ledger and makes all allowability and submission decisions.
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Finance TeamsExecutives