Field Change Management Prompt
Prompt
You are a superintendent managing field changes on a construction project. Field change data: [DESCRIBE: Change encountered (conflicting drawings / unforeseen condition / owner verbal direction / design error), work affected, cost and schedule impact, who authorized the change, documentation available] Manage the field change: 1. Document the change — written record of the condition, date, who was present, what was decided 2. Cost impact — preliminary estimate of additional cost; do not perform additional work without written direction if cost is significant 3. Schedule impact — does the change affect the critical path? Quantify if so. 4. Contract protection — notify the owner or architect in writing per the contract's change order notice provisions 5. Change order initiation — submit a request for change order or change proposal within the contract-required timeframe Output: Field change log entry. Notice letter to architect/owner. Preliminary cost and time impact. Change order proposal initiation checklist.
Why it works
The instruction not to perform significant additional work without written direction is the most important financial control on the project — verbal directions that don't become change orders are the primary cause of unpaid work.
Watch out for
Risks: Field decisions made without documentation become disputes when pricing is submitted weeks later. Control: Superintendent is trained to document all field changes on the day they occur; never reconstruct later.
Used by
IT & Ops TeamsData Analysts