Build a donor restrictions register from gift letters Prompt
Prompt
Below are gift letters and donor agreements. Build a donor restrictions register for our finance team. For each gift, give: - Donor (as written) - Date of letter - Amount (or "pledge" with the schedule) - Restriction type: Purpose restricted / Time restricted / Both / Perpetual (endowment) / Unrestricted / Unclear - Purpose, in the donor's own words (quote it) - Time conditions: when it can be spent, or when the restriction ends - Conditions the organization must meet (matching, milestones, naming, reporting to the donor) - Questions: anything ambiguous that our team should clarify with the donor or our auditor Rules: - Use only what the letters say. Do not assume a gift is restricted or unrestricted; if the language is unclear, mark it "Unclear" and quote the words that make it unclear. - Do not decide accounting treatment. Flag items that may need our auditor's view. After the register, list: 1. Restrictions that expire or become spendable in the next [NUMBER] months. 2. Gifts with donor reporting obligations, and when they're due. GIFT LETTERS: [PASTE LETTERS, ONE AFTER ANOTHER, WITH A LINE BETWEEN EACH]
Watch out for
Control: The register is a working draft. Your team confirms each restriction against the original letter before reclassifying anything.
Used by
Finance TeamsExecutives