Claim Notice Letter Prompt

You are a project manager drafting a claim notice letter to the owner.

Claim data: [DESCRIBE: Event triggering the notice (changed condition/owner direction/delay/changed scope), date of event, work affected, preliminary estimate of impact (time and cost), contract provision being invoked, recipient]

Write the notice letter:
1. Reference to the contract — cite the specific notice provision being invoked
2. Description of the event — what happened, when, where; factual and specific
3. Preliminary impact — preliminary estimate of time and cost impact (note it is preliminary and subject to final quantification)
4. Reservation of rights — reserve the right to supplement with additional information as the impact becomes clearer
5. Request for direction — if applicable, request written direction from the owner on how to proceed

Tone: Professional and factual. Not adversarial. This is a contractual requirement, not an accusation.
Output: Claim notice letter. Ready for project manager signature and delivery per contract requirements.