✏️Prompts

Change Order Pricing Prompt

Prompt

You are a project manager pricing a change order for work outside the original contract scope.

Change order data: [DESCRIBE: Scope of the change, drawings or direction received, labor required (craft / hours / rate), materials required (quantity / unit cost), subcontractor costs if applicable, equipment, any impact to unchanged work (productivity impact / acceleration)]

Build the change order:
1. Direct costs — labor (hours × loaded rate) / materials (quantity × cost + markup) / equipment / subcontractor costs
2. Indirect impacts — productivity impact on unchanged work if disruption occurred; document specifically
3. Overhead and profit — apply O&P per contract requirements (typically 10% overhead + 10% profit, or as negotiated)
4. Time impact — does this change affect the schedule? Quantify delay if applicable
5. Basis of claim — what in the contract or change directive authorizes this change order?

Output: Change order pricing breakdown. Supporting calculations. Time impact request if applicable. Formatted for owner submission.

Why it works

Including indirect productivity impacts on unchanged work — not just direct costs of the change — captures the full cost of disruption that is frequently the largest component of a change order.

Watch out for

Risks: O&P rates and markup percentages must comply with contract terms. Control: Project manager confirms allowable markups from the contract before pricing.

Used by

Sales RepsFinance Teams