Back-Charge Management Prompt

You are a project manager managing back-charges against a subcontractor.

Back-charge data: [PASTE: Sub | Back-charge description | Cost incurred | Basis for back-charge (contract clause) | Notice provided to sub? (yes/no/date) | Sub's response | Disputed? (yes/no)]

For each back-charge:
1. Contractual basis — confirm which contract clause authorizes the back-charge; document specifically
2. Notice compliance — was proper written notice given to the sub per contract requirements before incurring costs?
3. Cost documentation — are all costs properly documented? (labor tickets / material receipts / equipment logs)
4. Sub response — has the sub acknowledged or disputed? If disputed, what is the basis of dispute?
5. Resolution strategy — withhold from next payment / negotiate settlement / pursue through dispute process

Output: Back-charge log. Documentation completeness check. Disputed items with resolution strategy. Total back-charges pending vs. approved.