Turn the auditor's request list into a response tracker Prompt
Prompt
Our auditors sent the request list below. Help me organize our response. 1. Build a tracker with these columns: Request # | Request (short) | Likely matching file(s) from our list | Status (Likely have / Partial / Missing / Unclear) | Owner [STAFF NAME] | Due date | Notes. Match files only by name and description. If you're not confident a file matches, mark it Unclear. 2. List every Missing or Partial item, grouped by who probably needs to produce it (accounting, development, program, HR, executive director). 3. For each prior-year finding below, note which requests relate to it and what the auditor will likely check, based only on the finding's wording. 4. Draft short, professional replies for any request that asks a question rather than for a document. Use [BRACKETS] for facts I need to fill in. 5. Suggest an order of work: what to pull first so the auditors can start fieldwork on time. Do not state that any document satisfies a request. Our team will confirm each one. AUDITOR'S REQUEST LIST: [PASTE THE LIST] FILES / DOCUMENTS WE HAVE: [PASTE FOLDER OR FILE NAMES, WITH A SHORT DESCRIPTION IF NEEDED] PRIOR-YEAR FINDINGS (IF ANY): [PASTE OR "NONE"]
Watch out for
Control: AI matches by name and description only. Someone opens each file to confirm it's the right document before it goes to the auditor.
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Finance TeamsExecutives