Answer a program officer's question about a line item Prompt

Our program officer at [FUNDER NAME] sent this question:

"[PASTE THEIR QUESTION]"

Below is the relevant budget line, the expenses behind it, and what our team knows.

Draft a reply that:
1. Answers the question directly in the first two sentences.
2. Explains with specific numbers from the data provided.
3. If an expense was charged in error, says so plainly and states the correction we've made or will make.
4. Lists the backup documents we'll attach (invoices, receipts, approvals, timesheets).
5. Is under 200 words, warm and professional.

Use only the facts provided. Use [BRACKETS] for anything I need to confirm.

Then, separately, list any follow-up questions the funder might ask next.

BUDGET LINE AND EXPENSES:
[PASTE]

WHAT OUR TEAM KNOWS:
[PASTE]