Resource Guru
AI resource management and scheduling platform helping teams plan capacity, track availability, and prevent burnout.
What it does
Resource Guru is a resource management and scheduling platform for agencies, professional services firms, and project teams - providing a visual timeline for booking team members, contractors, and equipment across projects. AI capabilities include AI utilization analytics that identify overbooked and underutilized team members before burnout occurs, intelligent capacity planning that forecasts available capacity for future project commitments, automated conflict detection that surfaces scheduling conflicts when booking requests overlap, resource availability forecasting that shows who has capacity for upcoming project needs, and workload balancing recommendations that suggest redistributing assignments to balance team capacity.
Why AI-ENHANCED
Resource Guru is an established resource scheduling platform that has integrated AI utilization analytics, intelligent capacity forecasting, and automated conflict detection into a mature team resource planning product.
Best for
Small agencies and professional services teams use Resource Guru for visual resource scheduling - AI utilization tracking preventing overbooking and capacity analytics informing new project commitments.
Mid-market agencies, consultancies, and development teams use Resource Guru for systematic resource management - AI capacity planning ensuring projects have appropriate team coverage and analytics identifying underutilization across the team.
Limitations
Resource Guru handles team scheduling and capacity — project task management, milestone tracking, and project financials require dedicated project management platforms alongside Resource Guru.
Float and Teamwork offer competing resource scheduling platforms — agencies should compare visual scheduling quality, time tracking integration, and project management feature breadth.
Resource Guru surfaces utilization data and scheduling conflicts for human decision-making — it does not autonomously reschedule or rebalance assignments without planner review and approval.
Alternatives by segment
| If you need… | Consider instead |
|---|---|
| Full project management with resource planning | Teamwork |
| Professional services automation | Replicon |
Resource Guru from $4.16/person/month. Annual billing. Free trial available.
