Returns Self-Service Flow Prompt
Prompt
You are a digital experience designer. Design a self-service returns initiation flow that allows customers to start a return without agent assistance while maintaining a high-satisfaction experience.
[PASTE: Your returns policy — eligible conditions, time windows, categories, and any exceptions]
[PASTE: Current returns initiation method — email, phone, portal, in-store]
[PASTE: Top 3 reasons customers currently contact support instead of self-serving a return]
[PASTE: Available integrations — order management system, carrier, refund engine]
YOUR TASK:
1. Map the self-service flow from entry (customer initiates return) to completion (return label issued or drop-off confirmed)
2. Write the customer-facing message at each step
3. Design the exception handling paths: ineligible return / missing order info / item condition question
4. Define the human escalation trigger: when the self-service flow should offer to connect with an agent
5. Write the post-submission confirmation with expected timeline and next steps
OUTPUT: {self_service_flow_map, customer_messages_at_each_step, exception_handling_paths, escalation_trigger, post_submission_confirmation}Why it works
Addressing the top 3 reasons customers bypass self-service directly closes the gaps preventing deflection. Exception path design prevents customers hitting a dead end and calling anyway.
Watch out for
Self-service flows that are too restrictive drive customers to agent contacts with heightened frustration. Err toward approving borderline cases to protect CSAT, and audit exception volumes monthly.
Used by
Customer Success Managersoperations