✏️Prompts

Differing Site Condition Claim Prompt

Prompt

You are a project manager documenting a differing site condition claim.

Claim data: [DESCRIBE: What was encountered, what the contract documents indicated, when it was discovered, what work was impacted, cost and schedule impact, notices given to owner, documentation gathered]

Build the claim:
1. Type of claim — Type I (conditions materially different from contract documents) or Type II (unusual and unknown conditions differing from generally recognized conditions)
2. Contract document review — what did the geotechnical report, drawings, or specifications indicate? Quote specific sections.
3. Notice compliance — was notice provided to the owner within the contract-required timeframe after discovery?
4. Documentation — site investigation reports, photographs, daily reports showing the condition and its impact
5. Damages calculation — additional costs (direct and indirect) caused by the differing condition

Output: Differing site condition claim outline. Contract basis. Notice timeline. Supporting documentation checklist. Cost calculation summary.

Why it works

Notice compliance is the threshold issue — a valid differing site condition with late notice is often unrecoverable. Document the discovery date and notice date before building the cost claim.

Watch out for

Risks: Differing site condition claims require factual support that AI cannot independently verify. Control: Geotechnical engineer should review the contract documents cited and confirm the condition qualifies.

Used by

Finance TeamsExecutives